Skip to content

How Dija works

Short guides for every role. You find the same ones in the program behind the “How it works” button at the top of each page.

Short videos for each page are coming soon.

Principal

Dashboard

  1. See students, new registrations and today's absences at a glance.
  2. The cards below show what needs attention: approvals, parent notices and requests, payments.
  3. Under “Parent requests” tap “Ready” when the certificate is done. The parent sees it in Dija right away.
  4. The bell at the top shows everything new. Click a notification to open the right place.
  5. Click a name to open the student file.

Grades

  1. “Grade book”: teachers enter grades for their subject; the program proposes the term grade.
  2. “Class overview”: the class teacher checks, the principal approves.
  3. After approval, parents see the grades in the app.
  4. “SMIP assistant”: copy grades subject by subject into SMIP.

Reports

  1. Choose the month: the key numbers are at the top.
  2. The tabs show outstanding payments, absences and missing documents.
  3. With AI: the monthly report in full sentences.
  4. “Print” creates the report for the principal.

Modules

  1. See your school's modules and prices.
  2. Request a new module with one click; we activate it.
  3. Storage shows how much is used.

Settings

  1. Change the language and turn on phone notifications.
  2. Principal: logo, colours, staff and roles.
  3. School settings: required documents, extra fields, consent texts and message templates.

Office

Students

  1. Search by name or filter by class.
  2. Click a student for the file: details, parents, documents, payments, grades.
  3. Under “Parents” you invite a parent to the app with a WhatsApp link.
  4. Get the full list with “Export”; load existing students from Excel with “Import”.
  5. Under “Parents”, also add who else may pick up the child.

Admissions

  1. Fill in four steps: child, parents, documents, class.
  2. With AI: photograph the birth certificate and the fields fill themselves in. Always check them.
  3. Photograph documents with the phone directly in step 3.
  4. Requests from the website are under “Requests”.

Classes

  1. Create the classes of the year with name and capacity.
  2. Assign each class a class teacher.
  3. Click a class for its student list.

Attendance

  1. Choose class and day. Teachers only see their own classes, their homeroom class is preselected.
  2. Tap “All present”, then change only those who are absent.
  3. If a parent reported the child absent, you see a bell and “Excused” is preselected.
  4. Tap “Save”.
  5. For kindergarten groups, fill in the day report below and tap “Save and notify parents”.

Timetable

  1. Management or the office set the period times once under “Periods”.
  2. The class teacher chooses their class and taps each period to enter subject, teacher and room.
  3. Teachers see their own lessons under “My timetable”.
  4. Parents see the timetable in the app.

Afternoon care and meals

  1. Under “Services” create services with a monthly price, e.g. afternoon care and lunch. Use the pen to change name or price.
  2. Under “Bookings” choose the class and tick every child using the service. For meals, note allergies.
  3. Under “Today” the carer records who arrived and who picked the child up. Parents get a phone notification.
  4. When a parent reports in Dija that someone else picks up, you see it highlighted in yellow under “Today”.
  5. The kitchen sees how many portions are needed today, without absent children.
  6. Services appear automatically on the monthly invoice.

Announcements

  1. Choose a class or the whole school and write the message, or pick a template.
  2. With the AI assistant (add-on): type the topic briefly and get a ready draft.
  3. Tap “Send in Dija”: parents get it in the app, with a phone notification and an entry in the bell.
  4. Under “Sent” you see how many parents have read it.
  5. For parents without the app, also send it by email or WhatsApp.
  6. Under “Consents” you ask parents for consent, e.g. for a trip. They sign in Dija and you see for every child: yes, no or no answer.

Calendar

  1. Add parent meetings, trips and celebrations with date and place.
  2. Choose who it is for: the whole school, one class or staff only.
  3. With “Ask parents to confirm”, parents get an invitation in Dija and reply. You see who is coming and who is not.
  4. Use the pen to edit an event. Deleted by mistake? Tap “Restore”.

Transport

  1. Office: create stops, buses and routes, then assign students.
  2. The map shows where the buses are.
  3. The driver sees only his route and ticks who got on or off.
  4. Parents see on their phone when their child got on, got off and when the bus arrives.

Finance

Finance

  1. Set fees under “Finance settings”.
  2. Create the month's invoices in one click.
  3. Record payments and send reminders for overdue invoices.
  4. The office requests discounts, the principal approves them.
  5. Under “Fees”, turn on the sibling discount. Extra services appear on the invoice automatically.

Afternoon care and meals

  1. Under “Services” create services with a monthly price, e.g. afternoon care and lunch. Use the pen to change name or price.
  2. Under “Bookings” choose the class and tick every child using the service. For meals, note allergies.
  3. Under “Today” the carer records who arrived and who picked the child up. Parents get a phone notification.
  4. When a parent reports in Dija that someone else picks up, you see it highlighted in yellow under “Today”.
  5. The kitchen sees how many portions are needed today, without absent children.
  6. Services appear automatically on the monthly invoice.

Reports

  1. Choose the month: the key numbers are at the top.
  2. The tabs show outstanding payments, absences and missing documents.
  3. With AI: the monthly report in full sentences.
  4. “Print” creates the report for the principal.

Teachers

Attendance

  1. Choose class and day. Teachers only see their own classes, their homeroom class is preselected.
  2. Tap “All present”, then change only those who are absent.
  3. If a parent reported the child absent, you see a bell and “Excused” is preselected.
  4. Tap “Save”.
  5. For kindergarten groups, fill in the day report below and tap “Save and notify parents”.

Timetable

  1. Management or the office set the period times once under “Periods”.
  2. The class teacher chooses their class and taps each period to enter subject, teacher and room.
  3. Teachers see their own lessons under “My timetable”.
  4. Parents see the timetable in the app.

Homework

  1. Choose class, subject and date. Teachers only see their own classes.
  2. Pick the subject from the list or type a new one, e.g. Religious education.
  3. Write the task and, if needed, an explanation.
  4. Tap “Send”. Parents get a notification and see it in the app under “Homework”.
  5. You can edit or delete your own homework. Deleted by mistake? Tap “Restore”.

Grades

  1. “Grade book”: teachers enter grades for their subject; the program proposes the term grade.
  2. “Class overview”: the class teacher checks, the principal approves.
  3. After approval, parents see the grades in the app.
  4. “SMIP assistant”: copy grades subject by subject into SMIP.

Afternoon care and meals

  1. Under “Services” create services with a monthly price, e.g. afternoon care and lunch. Use the pen to change name or price.
  2. Under “Bookings” choose the class and tick every child using the service. For meals, note allergies.
  3. Under “Today” the carer records who arrived and who picked the child up. Parents get a phone notification.
  4. When a parent reports in Dija that someone else picks up, you see it highlighted in yellow under “Today”.
  5. The kitchen sees how many portions are needed today, without absent children.
  6. Services appear automatically on the monthly invoice.

Driver

Transport

  1. Office: create stops, buses and routes, then assign students.
  2. The map shows where the buses are.
  3. The driver sees only his route and ticks who got on or off.
  4. Parents see on their phone when their child got on, got off and when the bus arrives.

Parents

My children

  1. See today's attendance, approved grades, payments and the bus of each child.
  2. Tap “Not coming today” when your child is absent: teacher, office and driver see it at once.
  3. Answer invitations, sign consents and request certificates right here.
  4. If someone else picks your child up, tell the school under “Pick-up”.
  5. Use “Write in Dija” to message the homeroom teacher or the office. Replies appear under “Messages” and in the bell.
  6. Turn on notifications once. Then you know right away when your child boards the bus or has new homework and grades.
  7. See homework under “Homework”, the timetable under “Timetable” and pick-up times under “Afternoon care and meals”.

Questions? Write on WhatsApp or to info@dijaschool.com.